Receiving is the process of confirming that goods ordered through a purchase order have arrived at the warehouse and are ready to be added to inventory. In HotWax Accelerator, the receiving workflow ensures that every item delivered by a supplier is recorded accurately, matched against its corresponding PO, and stored in the correct facility location.
The system uses the receiving logic of Apache OFBiz to create or update shipments, capture accepted and rejected quantities, and generate inventory items for all successfully received goods. Accelerator builds on this foundation with a streamlined interface that helps you review PO items, enter received quantities, handle partial or damaged deliveries, and complete the receiving process with clear, guided steps.
Once a receipt is finalized, inventory is updated automatically, and the associated PO progresses toward completion based on how many quantities were received. This creates a reliable, traceable flow from supplier delivery to warehouse stock, keeping procurement and inventory aligned throughout the process.
Before receiving items in HotWax Accelerator, it helps to understand how the system connects purchase orders, shipments, and inventory updates. These concepts guide the receiving workflow and ensure the system records each delivery correctly.
Shipment creation
Shipments can be created automatically when receiving through a PO or manually when receiving directly. Each shipment represents the physical delivery associated with a purchase order.
Receive and put-away flow
Receiving is a two-step process:
Both actions must be completed for inventory to update.
Accepted and rejected quantities
During receiving, you can accept all or part of the delivery. You can also enter rejected quantities along with a rejection reason. Rejected quantities do not increase inventory.
Inventory locations
Items can be stored in different warehouse locations.
If multiple locations are available, you must choose where each item will be placed during receiving.
Operator assignment
During put-away, an operator must be selected. This records who handled the physical placement of items in the facility.
There are two ways to receive a purchase order in HotWax Accelerator:
Step 1 - Open the purchase order.
Click Receive at the top of the screen.
Step 2 - In the receiving window, select the checkboxes for the items you want to receive.
(Optional) Click the top-left checkbox to select all items.
Select the Location for each item if multiple locations are available.
Click Receive.
Step 3 - After receiving the items, the system opens the put-away screen.
Select the checkboxes for the items you want to put away.
Select the Operator from the dropdown.
Step 4 - Click Submit to complete the put-away process.
The system updates the inventory automatically.
Step 5 - A confirmation message appears.
Click Print (PDF) Put Away Slip to download the slip for your records.
Step 6 - Sample of the put away slip.
Step 7 - Return to the purchase order.
Completed line items appear with a green highlight in the Items section.
You can also receive items by creating a standalone receiving entry.
Step 1 - Identify the PO number from the purchase order screen.
Click Create in the top-right corner.
Select Receive Inventory under the Warehouse section.
Step 2 - On the receiving screen, enter the PO number in the Purchase Order field.
Click Start Receiving.
Step 3 - Select the checkboxes for the items you want to receive.
To record rejections, enter the quantity in Qty Rejected and choose a Reason.
Click Receive.
Step 4 - On the put-away screen, select the items to put away and choose the Operator from the dropdown.
Click Submit.
Step 5 - Click Print (PDF) Put Away Slip to download the slip.
Step 6 - Review the generated put-away slip.
Step 7 - Return to the purchase order.
Any PO with all received items will show green highlights in the Items section.
Receiving in HotWax Accelerator follows a clear progression from purchase order to inventory update. You begin by selecting a PO or entering the PO number to start receiving. After choosing which items to accept or reject, the system guides you through the put-away step, where the items are assigned to storage locations and recorded under an operator. Once submitted, inventory updates automatically, and the purchase order reflects the completed quantities. This structured flow ensures accurate tracking of delivered goods, proper handling of partial or rejected items, and consistent alignment between procurement and warehouse operations.
To Learn more about HotWax Accelerator, click here.
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