Procurement
    Management System

    Streamline Source-to-Settle Workflows with HotWax Accelerator.

    HotWax Accelerator serves as a building block for procurement management solutions in industries such as automotive, fashion & apparel, aviation, pharmaceuticals, FMCG, defense, and space.


    Procurement teams use it to qualify suppliers and compare them on price, lead time, and order constraints; plan requirements against actual demand through a replenishment engine; raise, approve, and dispatch purchase orders through configurable workflows; receive goods with or without purchase orders with quantity and quality checks; and generate vendor invoices and capture payments against what was actually received.

    Supplier Management & Sourcing

    Procurement starts with the supplier. A clean, complete, and comparable supplier record helps procurement teams make every downstream sourcing decision with the right information in hand.

    Onboard Suppliers Into Structured Profiles
    View Every Product a Supplier Carries in One Place
    Compare Suppliers on Price, Lead Time, and Order Quantity
    Factor Supplier Lead Times and Order Constraints Into Every Plan

    Onboard Suppliers Into Structured Profiles
    View Every Product a Supplier Carries in One Place
    Compare Suppliers on Price, Lead Time, and Order Quantity
    Factor Supplier Lead Times and Order Constraints Into Every Plan
    ← Swipe to navigate →

    Replenishment Engine

    Procurement is about ordering the right thing in the right quantity at the right time. The replenishment engine works from actual demand and current stock, helping procurement teams order what's genuinely needed.

    Apply Minimum Stock and Reorder Quantities on Every Replenishment Engine Run
    Generate Procurement Recommendations Based on Actual Demand
    Review and Approve Requirements Before They Become Commitments
    Create Supplier-Ready Purchase Orders from Approved Requirements
    Convert Approved Requirements into Purchase Orders Without Manual Re-Entry

    Apply Minimum Stock and Reorder Quantities on Every Replenishment Engine Run
    Generate Procurement Recommendations Based on Actual Demand
    Review and Approve Requirements Before They Become Commitments
    Create Supplier-Ready Purchase Orders from Approved Requirements
    Convert Approved Requirements into Purchase Orders Without Manual Re-Entry
    ← Swipe to navigate →

    Purchase Requisitioning & PO Management

    The path from purchase order creation to approval is structured and traceable, helping ensure every commitment is reviewed, authorized, and recorded.

    Import Bulk Purchase Orders From a Spreadsheet
    Raise Requisitions and Convert Quotes Into Purchase Orders
    Ensure Every Purchase Order Reaches the Right Approval Authority
    Maintain a Full Audit Trail for Every Purchase Order

    Import Bulk Purchase Orders From a Spreadsheet
    Raise Requisitions and Convert Quotes Into Purchase Orders
    Ensure Every Purchase Order Reaches the Right Approval Authority
    Maintain a Full Audit Trail for Every Purchase Order
    ← Swipe to navigate →

    Inventory Receiving

    Inventory clerks can receive goods with or without purchase orders, record what's accepted and what's rejected, and store items at the right locations. This helps teams maintain accurate, traceable inventory without reconciling records by hand.

    Filter Open Purchase Orders to Find What's Being Received
    Capture Receipts in the UOMs Used on the Warehouse Floor
    Capture Receiving Rejections and Reasons
    Assign Put-Away location to a Specific Operator and Record Each Placement
    Update Inventory the Moment Goods Are Received
    Accept Unplanned Deliveries Without Breaking Procurement Process

    Filter Open Purchase Orders to Find What's Being Received
    Capture Receipts in the UOMs Used on the Warehouse Floor
    Capture Receiving Rejections and Reasons
    Assign Put-Away location to a Specific Operator and Record Each Placement
    Update Inventory the Moment Goods Are Received
    Accept Unplanned Deliveries Without Breaking Procurement Process
    ← Swipe to navigate →

    Invoicing & Vendor Payment

    Receiving closes the operational side; invoicing closes the financial one. Each invoice is generated from what was received, reviewed line by line, and routed for approval, helping ensure payment matches the goods that arrived.
    Generate Invoices From Received Quantities
    Review and Adjust Invoice Lines Before Approval
    Get Every Invoice to the Right Approver Without Manual Routing
    Link Every Payment to Its Source Invoice

    Generate Invoices From Received Quantities
    Review and Adjust Invoice Lines Before Approval
    Get Every Invoice to the Right Approver Without Manual Routing
    Link Every Payment to Its Source Invoice
    ← Swipe to navigate →

    Reporting & Analytics 

    Procurement performance shows up in numbers: supplier reliability, cost trends, and approval lead times. Configurable dashboards surface them where procurement decisions are made.

    Monitor Procurement Performance with Configurable Dashboards

    Monitor Procurement Performance with Configurable Dashboards
    ← Swipe to navigate →

    Most procurement systems don't have a feature problem. They have a connection problem, with sourcing, requisitioning, receiving, and payment running on separate logic that never quite syncs with the business that depends on them. HotWax PMS connects them. 

    Built on Apache OFBiz, enhanced by HotWax Accelerator, and configured to the way your procurement actually runs.

     

    Discover how a Procurement Management System can streamline your purchasing operations.