When is the best time to consider open source enterprise software?

When it comes to enterprise software, the question of whether to choose proprietary or open source solutions is common. While some organizations opt for proprietary software, open source enterprise software provides greater flexibility, scalability, and cost effectiveness- all of which are common reasons that lead companies to open source adoption. As such, determining the best time to adopt open source enterprise software requires careful consideration of a company’s needs, goals, and resources.

What is open source enterprise software?

To begin with, it’s important to understand what open source enterprise software is. Open source software is software with source code that’s openly available for developers to use and customize as needed for their own endeavors and the needs of their clients.

There are many different open source projects, such as Apache OFBiz, and each one has its own community where developers contribute to updates, bug fixes and ongoing education. This contrasts with proprietary software, which is owned and controlled by a single entity and is not available for use or modification by its users.

Consideration #1

One of the biggest advantages of open source software is its cost-effectiveness. Open source software is available at a significantly lower cost compared to proprietary software due to the absence of yearly licensing fees. This makes it an attractive option for businesses looking to cut costs, especially within their technology departments. In addition, the open source model allows businesses to freely modify the code to meet their specific needs, rather than relying on an off-the-shelf proprietary solution.

Consideration #2

Another advantage of open source software is the avoidance of vendor lock-in. Proprietary software is often associated with vendor lock-in, where a company is reliant on a single vendor for support, upgrades, and bug fixes. This can result in limited flexibility, higher costs, and a lack of independence. With open source software, companies have the freedom to choose from a wide range of suppliers and developers, ensuring a greater level of independence and reducing the risk of vendor lock-in.

Consideration #3

Flexibility is another important factor to consider when deciding on the best time to adopt open source enterprise software. Open source software offers greater flexibility than proprietary software, as it allows companies to make changes to the code, integrate with other systems, and tailor the software to their specific needs. This level of customization is not possible with proprietary software, which is limited to the features and functions provided by the vendor.

Consideration #4

In addition to flexibility, open source software is also designed to be scalable. As a business grows, so do its needs and requirements. Open source software is able to keep pace with this growth, allowing companies to add new features and functionalities as needed. This is a key advantage over proprietary software, which may not be able to keep pace with the growth of a business.

Consideration #5

Another advantage of open source enterprise software is the community of support that it provides. Open source projects often have a large community of developers who provide a wealth of knowledge and support to each other. This community helps companies overcome technical challenges, find solutions to problems, and stay up-to-date with the latest developments in the software.

And while open source software is maintained and supported by an existing community of developers, working with an open source service provider ensures that you have an extra level of ongoing support and expertise. 

Consideration #6

One of the biggest concerns businesses have when first learning about open source software is security, as some people wonder if open source software may be vulnerable to hacking or other security threats. Open source software can actually be more secure than proprietary software because it’s subject to constant scrutiny and review by a large community of developers, users, and supporters.

With a proprietary option, the lack of transparency can mean not knowing when, if, and what kind of vulnerabilities your software might be at risk for. With open source, that’s much less of a concern.

Additionally, any residual fear about security is easily mitigated by choosing a well-established and widely-used open source software, like Apache OFBiz, and by keeping the software up-to-date with the latest security patches and upgrades. Working with a respected and experienced open source service provider is another great way to make sure your system is always updated with the latest versions and patches. 

What else should you consider?


To determine the best time to adopt open source enterprise software, it’s important to consider the specific needs, goals, and resources of your company. Businesses that are looking to lower costs, increase flexibility, and avoid vendor lock-in are often good candidates for open source enterprise software. In addition, companies that are looking for scalable solutions and want to benefit from a community of support should also consider open source software.

Resources and company stage

When deciding on the best time to adopt open source enterprise software, it’s also important to consider the size of the company, its stage of growth, and the resources available. For small and growing businesses, open source software can be a great choice as it’s cost-effective, flexible, and scalable. As the company grows, it may need to invest in additional resources to maintain the software, such as dedicated developers or support teams (this can be true for any software). This is when working with an open source service provider is a great option should you not want to hire on to your own tech team. 

Industry and business type

The industry and type of business is also a factor to consider. Some industries, such as healthcare or finance, may have strict regulations that need to be taken into account when choosing an open source software program (like OFBiz, for example). Businesses should also consider the type of software they need, such as customer relationship management (CRM), human resources management (HRM), or enterprise resource planning (ERP) software.

The more clear technology leaders are when it comes to the specific requirements and industry limitations they need their tech to work within, the more successful they’ll be at finding an open source enterprise solution that works for them.


Finally, it’s important to consider the timeline for adoption. The process of adopting open source enterprise software can be complex and time-consuming, as it requires a thorough evaluation of a company’s needs and the selection of the right software. Once the software has been selected, it may also take time to integrate it with existing systems, train users, and resolve any technical issues.

Companies should be prepared to invest time and resources into the adoption process and plan accordingly. Working with a qualified open source vendor can go a long way towards making the adoption process smooth, efficient and enjoyable.

In conclusion, the best time to adopt open source enterprise software is dependent on a variety of factors, including the size of the company, its stage of growth, resources available, industry and type of business, and timeline for adoption. Open source software offers many benefits, including cost-effectiveness, flexibility, scalability, and a community of support.

Technology leaders looking for enterprise software that choose to go with an open source solution typically decide to do so because they want to capitalize on the innovation advantage afforded to them through open source while simultaneously saving money on their technology infrastructure.

DATE: Feb 15, 2023
AUTHOR: HotWax Systems
Enterprise ERP, Open Source Software, OFBiz